Say This, Not That · Free
Write like a person, not a policy document.
Formal language isn't automatically better, it's just one register. These swaps loosen writing that has drifted into stiffness while keeping it professional.
Social SituationsEverydayEmails
Instead of
Please be advised that the meeting has been rescheduled.
Try
“Heads up, the meeting moved to Thursday.”
Why it works
“Please be advised” adds three words and no information. The plain version is faster to read and no less professional.
Tone · Casual · Concise
Instead of
I would like to express my gratitude for your assistance.
Try
“Thank you for your help.”
Why it works
Long Latinate wording puts distance between you and the reader. Short Anglo-Saxon words sound sincere.
Tone · Professional · Warm
Instead of
Kindly find attached the document in question.
Try
“The contract is attached.”
Why it works
Naming the document beats “the document in question”, and pointing to the relevant page saves the reader a scroll.
Tone · Concise · Professional
Instead of
It is imperative that we commence the project forthwith.
Try
“We need to start this week.”
Why it works
Grand vocabulary can hide the actual deadline. Plain words with a date carry more weight.
Tone · Direct · Professional
Instead of
Should you require any further information, do not hesitate to contact me.
Try
“Any questions, just ask.”
Why it works
The formula is so common that it reads as a signature block. A plain offer sounds like it's meant.
Tone · Casual · Warm
No account, no credits, just pick the version that reads better.
Which sentence sounds natural but still professional?
Which thank-you sounds most sincere?
Which is clearer about urgency?
Want help with your own wording?
Better Word helps you find stronger, clearer and more fitting words for what you want to say, free.
Try Better WordThink you can choose the right wording in context?
Real-World Practice drops the same decisions into real situations. Free, no credits.
Try Real-World PracticeThe first line decides whether the rest gets read.
“I hope this email finds you well. I am writing to you today because…”
“Quick question about Thursday's workshop.”
Same meaning. Half the words.
“The movie was really good and very interesting.”
“The movie was compelling and unpredictable.”
“Good” can mean five different things. Pick the one you mean.
“The film was really good.”
“The film was compelling, I didn't check my phone once.”
